Workflow automation

Custom workflows that handle the repetitive work end to end, so your team gets more done without adding headcount.

We design, build and run automations around how your business actually works. Instead of bolting a tool onto a broken process, we map the workflow from intake to delivery, find where the manual work and the delays live, and replace them with flows that run reliably in the background: n8n, Make or Zapier, with Claude or OpenAI behind the steps that need reading, and a stop at the line you set, an amount that differs, a customer who asks for a person.

We did this work by hand for 2.5 years before automating it: invoices, CRM records, support tickets, spreadsheets. We know how a process runs before we touch it.

What's included

  • Process mapping: We map the real workflow, intake to delivery, and pinpoint where automation pays off first.
  • Custom builds: Flows in n8n, Make or Zapier that connect your tools, data and AI models. Not templates, systems built for your business.
  • Tested, logged, documented: Every flow logs each run, retries on failure and posts errors to your Slack. You get the documentation and the credentials.
  • CRM, lead lists, reporting: HubSpot set up as one record per client, lead lists enriched and scored, and the Monday numbers that post themselves at 8:00.

Tools

  • n8n
  • Make
  • Zapier
  • HubSpot
  • Google Sheets
  • Slack

Works with the tools you already use

  • Gmail
  • Outlook
  • Google Sheets
  • Excel
  • Slack
  • Teams
  • HubSpot
  • Shopify
  • Stripe
  • Notion
  • ClickUp

and most things with an API

How we decide what to automate

Where a wrong number could reach a customer, the AI checks and a person decides. Where the work is only tedious, we automate it fully. Some things stay manual.

Automate fully

  • File incoming invoices in the right folder and pre-fill the expense sheet
  • Create deal, company and contact from a signed quote, with the right owner
  • The Monday reportpipeline, cash and tickets pulled from the sources, posted at 8:00

AI checks, human decides

  • Invoice total differs from the order by more than 2 %held for finance
  • First email of a sequencedrafted per company by the AI, the batch approved by you
  • Bulk property changes across hundreds of companiespreview first, then apply

Leave it manual

  • Approving any payment or refund, whatever the amount
  • Deleting recordsnever automated, not even the obvious ones
  • Anything that happens twice a yearnot worth the build

What we have built

Automation · zapier · hubspot · clickupClosed deal in HubSpot, project ready in ClickUpEvery deal that closes has its client folder and one list per product in ClickUp a few minutes later, set up by nobodyThe Zapier workflow behind Closed deal in HubSpot, project ready in ClickUp, as builtWorkflow automation

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